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CÁC GIẢI PHÁP ỨNG DỤNG CÔNG NGHỆ THÔNG TIN tại CÔNG TY điện tử HOÀN KIẾM e

INTRODUCTION
Vietnam is on its way to WTO accession; it has created a new playground for domestic
enterprises with many business models. Besides, the challenges that enterprise must ready to
respond to survive and develop sustainably. Because with this new playground, Vietnam
enterprises will have to deal with many powerful and potential competitors and having more
effective strategy; domestic enterprises both must dominate the market of competitors and
kept up its markets.
Hoan Kiem Electronics Limited Company is an enterprise with many year of
experience in the field of electronic business. With its thickness of experience in its business
field, the Company has gradually asserted themselves in the fiercely competitive market.
In current special situation, where the elimination and competition of the market is very
tough to survive and develop, maintain a high position in the marketplace, requires
enterprises to take measures to improve economic efficiency, expanding production and
business models. From 2009 to now, the economy in general and enterprises in particular are
faced with difficult challenges. The retail market in the country is opened to foreign
investors, so the domestic commercial enterprises are facing difficulties and great
challenges. Through evaluation and analysis of the development trend of the IT field in the
future, I would like to present plans to develop ICT of advertisement and communication
department of Hoan Kiem Electronics Limited Company where I am working for.

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1. Introduction about Hoan Kiem Electronics Limited Company
1.1. Formation and development history
Company name

: Hoan Kiem Electronics Limited Company

Transaction name

: HELE Co. Ltd

International trade name: Hele Co.. Ltd.
Head office

: 38A – Hai Ba Trung – Trang Tien ward – Hoan
Kiem district – Ha Noi.

E- mail address

: hatv.vn@gmail.com

Tel

: (84-4) 9 437100 – 9 437 103 - 9 437 024

Fax

: (84-4) 9 437 104
Hoan Kiem Electronics Limited Company was established under the

corporate law dated 04.25.1994 at Hanoi with an initial chartered capital of VND
2,000,000,000, by 2007 chartered capital increase VND 10,000,000,000 and in 2012 it
increases 15,000,000,000 VND.
Over the years of trading electronics, refrigeration, the company has been growing in
a sustainable manner and in close cooperation with customers, many major, and domestic
and aboard electronics manufacturers in order to distribute goods to all the Northern
provinces, the Central Provinces and in the future it will join in the South market.
Product distribution system of the company operates mainly in Hanoi and some
northern provinces. At each provincial area, the company has selected a regional


distribution, so that deploy to the direct dealer to serve to consumers. Especially currently,
the company is a distributor and Nationwide warranty of Hanoi Electronic Company (Hanel)
and is an official agent, distribution and maintenance of electronics makers LG, SONNY,
DAEWOO, NIKKO, TOSHIBA, SAM SUNG AND SHARP.

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1.2. Principal business activities
Major business areas of the company are electronics and refrigeration
1.3. Structure of the company
General
GeneralDirector
Director

Vice
ViceGeneral
General
Director
Director

Vice
ViceGeneral
General
Director
Director

Import
Import


export
export
busi.
busi.
Dep.
Dep.

Adver
Adver
&
&
Commu
Commu
Depart.
Depart.

Accou
Accou
ntant
ntant
Dep.
Dep.

Stores
Stores

Storages
Storages

HR
HR
Depart
Depart
..

Driver team
Driver team

1.4. Introduction about Advertisement & Communication department
Department with following functions:
 Make report about potential market in the country;
 In charge of propaganda activities, promoting the image of the company and the
new product, a new version of the electronic label distributed by the company to
the outside;
 Manage the company's website.
 Design banners, flyers and responsible for printing advertisement sample to serve
for promotions, product introductions of the company or orders from outside.

3


2. ANALYSIS OF ICT REAL SITUATION
In term of HR: At the advertisement and communication department (ACD) includes 01
heads and 1 deputy head of department and eight staff, all proficient use of computers and
functions like text editor (Word, Excel...), check and send email by email management
software outolook 2007, besides, employees are proficient in using design or image editing
software, such as Photoshop, Corel, 3Dmax drawing...
In term of infrastructure: Currently, the department is sharing internet with the
company, departments share data, information via Local Area Network (LAN), the
department is equipped five desktop computers, 3 laptops, 1 Wi-Fi player, 01 A4
monochrome printers, 03 A4 color printers of Epson, Canon, Hp, 02 large format color
printer iPF 9000 of Canon.
In terms of application software: All operation system of ACD used for the computer is
Win 7, version 32 and 64 bit, Kaspersky anti-virus software, design software, image editing,
the application of Microsoft office 2010 version, all are licensed.
3. EVALUATION, COMPARISON OF DEPARTMENT APPLICATIONS IN THE
COMPANY OR COMPETITORS
To assess objectively the position of Hoan Kiem Electronics Limited Company in
general and the advertigement and communication department in particular in term of the
strengths - weaknesses compared to business enterprises in the fields of electronics,
refrigeration, advertising, customer consulting, marketing, I choose to compare
advertigement and communication department of Hoan Kiem Electronics Limited Company
with 03 departments with the same function that are e-commerce department - Hanoi electric
joint stock company; design and advertisment department - Xuan Huong Limited company,
Design Department – Thai Son Service and commerce production Joint stock company.

4


No.

Comparision contents

ACD

E-com

DAD

( Hoan

HN

Xuan

1

Internet connection

Kiem)
Fiber Cables

2

speed
LAN

Not yet sync

3

Private room for large

Do not have

Design

electronics
Fiber Cables

Thai Son
Huong
Fiber Cables Fiber Cables

Available

Yes

Good

Do not have

Do not have

operation
Yes

Spare

Not

format printers, decals
cutters, laser engraving
4

machine
Investment

in Average

machinery
5

and

yet Very modern

concern

equipment
Nhân sự quản lý về IT External

External

External

Having

cho phòng và công ty

contracts

Hiring

Hiring

private HR

Copyrighted

Not yet sync

Only

All

specialized

uniformly

Employee in charge of
IT for department and
6

company
Sofware

softwares are
7

used widely.
The budget and cash Are expecting Not yet have

softwares
applied
Not
yet Always

estimates for repairing, to move from

have

replacement

administratio

(replacement
cartridges,

are

annual
funding

of n department
injectors, to ACD.

cutting blades ...)
8

Steps

to

order

and Just send an Do

designs for customers

not Send

an Simple

email or call, receive

and email

and procedure,

after 2-3 days do

the then

come time is 24h,

5


will have the external

directly

to will have the

sample

deposit

to sample

design

have sample design.
products
4. ANALYSIS OF EXPERIENCES, LESSONS FROM ENTERPRISES
Many companies have been successful in their own failure when the begining of
establishing, or miscalculation of the way when participating in the fiercely competitive
environment of today, to ensure not being pulled on battle of brands, promotions, ... ACD is
self-consciousness and draw the lessons as follows:
 It is necesarry try to learn, try to explore the application of IT achievements in
production, to create eye-catching and creative designs;
 Need to save raw materials;
 Pay attention to the work of building the company's image in general and
department in particular;
 Need to have plan of checking, computer maintenance, printer types regularly;
 Absolutely do not use free specialized software and free operating system;
 Always refresh our website;
 Need to have develop specific strategies for each round of advertisement
(funds, materials, and areas that need to develop..)
 Training employees need to be trained about profession;
 Need to calculate the cost to make the product that is most appropriate.
5. FIND OUT INFORMATION TECHNOLOGY APPLICATIONS SOLUTIONS
The ICT application in administration and management and business activities in an
enterprise has become popular in many departments and enterprises; it offers practical
benefits and reduces costs to increase profits for enterprise. However Hoan Kiem Electronics
Limited Company has been realized this problem, however due to many reasons, both
subjective and objective, until now, IT application still has not done well; we now have e6


commerce application on a company website to advertise, recommend products to
customers. But to really turn ICT into effective advertising tool, they need some specific
solutions as follows:
First Solution: ERP system is a set of module software packages on the computer,
automates the operation of the staff of enterprises covering almost all business activities
aimed at improving results of operations and business management. On the market there are
many ERP systems provided by various departments. The company should choose for using
AMOS software, this software is developed by Viet Software based on technology of
Compiere. Solutions to help product full ERP platform needed to be able to design in
accordance with specific characteristics of the business environment in Vietnam. This
software allows manage enterprise from the basic operations such as sales, purchasing,
finance to e-commerce transactions.
The second solution: Besides the advantage of maintenance services, products
maintenance, the company should complete overall customer care services. Serving benefits,
the company should invest and install a Call-Center. Investment cost is not high of about 20
million VND.
6. PLANNING ICT APPLICATIONS
In the coming years, when information technology will be a lot of changes in terms of
quality and quantity, brands are increasingly launching the high-end product lines with
modern applications, competitive price, another problem is that in Vietnam, the number of
electrical products retail specializing companies are very much, so the business becomes
very difficult, companies are racing to offer promotions, advertising to stimulate demand. So
it is necessary to have development strategy and implementation phases as follows:
-

Information technology and electronic commerce will be the new shopping trend
of people, so ACD should promote the advertising program, product introduction
or promotions on the website of the enterprise and other links pages;

-

Need to ensure the ICT system to work well, not to occurs interrupt, by upgrading
infrastructure, inspection and replacement of machinery, equipment and
technology ...
7


-

Human resources need to be trained regularly with knowledge of information
technology;

-

Setting up electronic comments, feedback about service quality;

-

Upgrade to synchronize the internal network;

-

Links banks, deploy most favorable electronic payment services for customers t

-

Develop the forms of delivering, receiving goods by electronic code.

-

Funding for information technology development should be planned and added.

7. TARGET, RESOURCES, AND DURATION OF THE ACTION PROGRAMME
FOR 2015 TO 2016
Target:
-

Distribution of sales, product introductions and promotions in the form of ecommerce (online payment, online purchases ...)

-

Applying sales management model, warranty policy for products by software,

-

Strengthening of IT investment, expand production, improve equipment
machinery.

-

Upgrading specialized software, using copyright softwares.

Resources:
-

Finance: Anticipated funding for the annual ICT development strategy.

-

Human Resources: Regular training and constantly improve the professional
capacity of staff through courses about new product features, new IT software.

Time and plan of period 2014 to 2019 and action program 2015 to 2016
No.
1
2
3

Contents

Duration
In 2015 -2016
In 2015 -2016
In 2015- 6/2016

HR training
Improving infrastructure
Hardware:
- Buy computer
- Buy large format color printer
8

Cost
30.000.000
20.000.000
100.000.000


- Fix alternative ...
Software:
- Purchase of specialized softwares
4

- OS latest version
- Installation of ERP and call center

In 2015 – 2019

70.000.000

In 2015 -2016

50.000.000

In 2015 -2016

50.000.000

systems

5
6

Costs associated websites, postings,
advertisements
Cost estimate

8. CONSLUSION
In the business environment that is more and more fierce with the opportunities and
challenges are constantly appearing, in order to achieve the set goals, closely monitoring the
evolution of the surrounding environment as well as always locating the position of
enterprises on the market – on that basis having solutions that adjust timely strategy; leader
must always consider this as the priority business tasks.
ICT development strategy of a company plays a very important role for each company.
But to be able to build a completed and adequate ICTs development, promote its
effectiveness needs to have a research process, creative building and in accordance with the
actual situation of each department in every enterprise, that process must be scientific,
logical and coherent. At the same time the choice should also be considers and analyzed
correctly to choose, otherwise you will run into the wrong strategy that would be very
dangerous for the development of enterprises.
9. REFERENCES
-

Slides of Management Information System

-

Website of Hoan Kiem Electronics Limited Company

9


-

Informations on the websites of companies: Hanoi electronics joint stock company;
Thai Son Service and commerce production Joint stock company; Xuan Huong
Limited company

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