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exploring microsoft office 2016 p8

Exploring

®
®
Microsoft
PowerPoint
Microsoft® PowerPoint®
2016
2016

Series Editor Mary Anne Poatsy
Krebs |Lawson
Series Created by Dr. Robert T. Grauer


Chapter 8
Collaboration and Distribution
Collaborating, Preparing, Securing, and
Sharing a Presentation
Copyright © 2017 Pearson Education, Inc.



Objectives
• Work with Comments and Annotations
• Show, Hide, and Print Markup
• Compare and Merge Presentations
• View Presentation Properties

Copyright © 2017 Pearson Education, Inc.


Objectives
• Check a Presentation for Issues
• Protect a Presentation
• Select a Presentation File Type
• Save and Share a Presentation

Copyright © 2017 Pearson Education, Inc.


Objective 1:
Work with Comments and
Annotations
Skills:  Insert Annotations  Insert a Comment

Copyright © 2017 Pearson Education, Inc.


Work with Comments and
Annotations
Comment
Box

Click New
Comment

Comment
icon
Reply box

Copyright © 2017 Pearson Education, Inc.




Work with Comments and
Annotations
Select
Pointer
Options

Select Pen
or
Highlighter

Copyright © 2017 Pearson Education, Inc.


Objective 2:
Show, Hide, and Print Markup
Skills:  Show Markup  Hide Markup  Print Markup

Copyright © 2017 Pearson Education, Inc.


Show, Hide, and Print Markup

Toggle on
or of

Copyright © 2017 Pearson Education, Inc.


Show, Hide, and Print Markup
Select
layout

Prints
comments
and
markup

Copyright © 2017 Pearson Education, Inc.


Objective 3:
Compare and Merge
Presentations

Skills:  Compare Presentations  Merge Presentations

Copyright © 2017 Pearson Education, Inc.


Compare and Merge Presentations
End Review
Slide
Changes

Revisions
pane

Presentation
Changes

Copyright © 2017 Pearson Education, Inc.


Objective 4:
View Presentation Properties

Skills:  View Presentation Properties  Change Presentation Properties

Copyright © 2017 Pearson Education, Inc.


View Presentation Properties
• Document properties
Author
Title
File size
Keywords
Statistics

Copyright © 2017 Pearson Education, Inc.


View Presentation Properties

Tags
(keywords)
Author
Show All
Properties

Copyright © 2017 Pearson Education, Inc.


View Presentation Properties

Advanced
Properties
dialog box

Copyright © 2017 Pearson Education, Inc.


Objective 5:
Check a Presentation for Issues
Skills:  Inspect the Presentation  Check for Compatibility

Copyright © 2017 Pearson Education, Inc.


Check a Presentation for Issues
• PowerPoint preparing and securing features
Check for accessibility issues
Run a compatibility check
Mark the presentation as final
Add password
Allow rights
Attach a digital signature

Copyright © 2017 Pearson Education, Inc.


Check a Presentation for Issues
Protection
Options
Inspection
Options

Copyright © 2017 Pearson Education, Inc.


Check a Presentation for Issues
• Document Inspector searches for:
Comments and Annotations
Properties and Personal Information
Embedded Documents
Macros, Forms, and ActiveX Controls
Custom XML Data Invisible On-Slide
Content

Copyright © 2017 Pearson Education, Inc.


Check a Presentation for Issues
Select
content to
be removed

Click Check
for Issues

Check
indicates no
data found
Copyright © 2017 Pearson Education, Inc.


Check a Presentation for Issues
• Accessibility Checker—helps identify and resolve accessibility
problems

• Accessibility Checker categories
Errors—content is unreadable
Warnings—content is difficult to read
Tips—content that may or may not make it difficult to read

Copyright © 2017 Pearson Education, Inc.


Check a Presentation for Issues
Accessibility
Checker pane

Errors

Warnings

Tips
Copyright © 2017 Pearson Education, Inc.


Check a Presentation for Issues
Editing
problem

Customized
layout
problem

Copyright © 2017 Pearson Education, Inc.


Objective 6:
Protect a Presentation

Skills:  Set a Password  Remove a Password  Mark as Final

Copyright © 2017 Pearson Education, Inc.


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