Tải bản đầy đủ

Slide toàn tập microsoft word 2013 ch30

© Paradigm Publishing, Inc.

1

Objectives
Objectives


Chapter 30: Using Outline View and
Formatting with Macros
Performance Objectives














Create an Outline
Assign Headings
Collapse and Expand a Document
Organize an Outline
Create a Master Document and
Subdocuments
CHECKPOINT 1
Expand/Collapse Subdocuments
Rearrange Subdocuments
Insert a Subdocument
Unlink a Subdocument
Split or Combine Subdocuments
Record a Macro

© Paradigm Publishing, Inc.












2

Run a Macro
Pause and Resume a Macro
Delete a Macro
Assign a Macro to a Keyboard
Command
Assign a Macro to the Quick Access
Toolbar
Specify Macro Security Settings


Save a Macro-Enabled Document
or Template
Copy Macros between Documents
and Templates
Record a Macro with Fill-in Fields
CHECKPOINT 2
Objectives
Objectives


Create an Outline
To switch to Outline view:
1. Click the VIEW tab.
2. Click the Outline button in the Views group.

Outline button

© Paradigm Publishing, Inc.

3

Objectives
Objectives


Create an Outline - continued

OUTLINING tab
selection symbols

© Paradigm Publishing, Inc.

4

Objectives
Objectives


Assign Headings
Button

Name
Promote to
Heading 1
Promote
Outline Level
Demote
Demote to
Body Text
Move Up
Move Down

© Paradigm Publishing, Inc.

Action
Promotes text to highest level of the outline.
Promotes heading (and its body text) by one
level; promotes body text to the heading level
of the preceding heading.
Assigns and displays current level of text.
Demotes heading by one level; demotes body
text to the heading level below the preceding
heading.
Demotes heading to body text.
Move selected item up within the outline.
Move selected item down within the outline.

5

Objectives
Objectives


Assign Headings - continued
Button

Name
Expand
Collapse
Show Level
Show Text
Formatting
Show First
Line Only

© Paradigm Publishing, Inc.

Action
Expands first heading level below currently
selected heading.
Collapses body text into heading and then
collapses lowest heading levels into higher
heading levels.
Displays all headings through lowest level
chosen.
Displays outline with or without character
formatting.
Switches between displaying all body text or
only first line of each paragraph.

6

Objectives
Objectives


Assign Headings - continued
To change normal text to a
level 1 heading:
1. Position the insertion
point in the desired text.
2. Click the OUTLINING tab.
3. Click the Promote to
Heading 1 button in the
Outline Tools group.
Promote to Heading 1 button

© Paradigm Publishing, Inc.

7

Objectives
Objectives


Assign Headings - continued
Demote button

To change a paragraph to a level 2
heading:
1. Position the insertion point in
the desired text.
2. Click the OUTLINING tab.
3. Click the Demote button in the
Outline Tools group.

© Paradigm Publishing, Inc.

8

Objectives
Objectives


Assign Headings - continued
To promote or demote a
heading by dragging the
selection symbol:
1. Position the arrow pointer
on the selection symbol.
2. Hold down the left mouse
button and drag the mouse
until a gray vertical line
displays.
3. Release the mouse button.

© Paradigm Publishing, Inc.

gray vertical line

9

Objectives
Objectives


Collapse and Expand a Document


One of the major advantages of working in Outline view is
being able to see a condensed outline of your document
without all of the text between the titles, headings, and
subheadings displaying.

collapsed document

© Paradigm Publishing, Inc.

10

Objectives
Objectives


Collapse and Expand a Document continued




Being able to collapse and expand headings in an outline
provides flexibility in using the outline feature.
One popular use of this feature is to move quickly from one part
of a document to another.
Another popular use of the outline feature is in maintaining
consistency between various headings.

© Paradigm Publishing, Inc.

11

Objectives
Objectives


Collapse and Expand a Document continued
To collapse the entire
document:
1. Click the OUTLINING tab.
2. Click the down-pointing
arrow at the right of the
Show Level button in the
Outline Tools group.
3. Click the level desired at
the drop-down list.
Show Level button
© Paradigm Publishing, Inc.

12

Objectives
Objectives


Collapse and Expand a Document continued
To collapse all of the text
beneath a heading:
1. Position the insertion point
within the heading.
2. Click the OUTLINING tab.
3. Click the Collapse button in
the Outline Tools group.

Collapse button

© Paradigm Publishing, Inc.

13

Objectives
Objectives


Collapse and Expand a Document continued
To expand the text beneath a
heading:
1. Position the insertion point
within the heading.
2. Click the OUTLINING tab.
3. Click the Expand button in
the Outline Tools group.
Expand button

© Paradigm Publishing, Inc.

14

Objectives
Objectives


Collapse and Expand a Document continued
To display only the level headings
and the first line of each paragraph:
1. Position the insertion point
within the heading.
2. Click the OUTLINING tab.
3. Click the Show First Line Only
check box in the Outline Tools
group.
Show First Line
Only check box
© Paradigm Publishing, Inc.

15

Objectives
Objectives


Organize an Outline





Collapsing and expanding headings within an outline is only part
of the versatility that the outline feature offers.
This feature also allows you to rearrange an entire document by
reorganizing the outline.
Whole sections of a document can be quickly rearranged by
moving the headings at the beginnings of those sections.
The text that is collapsed beneath the headings is moved at the
same time.

© Paradigm Publishing, Inc.

16

Objectives
Objectives


Organize an Outline - continued
To move a section:
1. Click in the desired heading.
2. Click the OUTLINING tab.
3. Click the Move Up button or Move Down button in the Outline
Tools group.

Move Up button

© Paradigm Publishing, Inc.

17

Objectives
Objectives


Organize an Outline - continued
To move a heading by dragging
the selection symbol:
1. Position the arrow pointer
on the selection symbol.
2. Hold down the left mouse
button, and drag the mouse
until a gray horizontal line
displays.
3. Release the mouse button.
gray horizontal line

© Paradigm Publishing, Inc.

18

Objectives
Objectives


Create a Master Document and
Subdocuments





For a project that contains many parts or sections, such as a
reference guide or book, consider using a master document.
A master document contains a number of separate documents
referred to as subdocuments.
A master document is useful in a situation in which several
people are working on one project.
Each person prepares a document for part of the project and
then all of the documents are combined in a master document.

© Paradigm Publishing, Inc.

19

Objectives
Objectives


Create a Master Document and Subdocuments
- continued
To create a master document:
1. Display the document in Outline
view.
2. Assign heading levels to the titles
and headings.
3. Click the Show Document button in
the Master Document group.
4. Select the headings and text to be
divided in to a subdocument.
5. Click the Create button in the
Master Document group.

© Paradigm Publishing, Inc.

20

Create button

Objectives
Objectives


Create a Master Document and Subdocuments
- continued

subdocument icon

© Paradigm Publishing, Inc.

21

Objectives
Objectives


Create a Master Document and Subdocuments
- continued





Open a master document at the Open dialog box in the same
manner as a normal document.
Subdocuments in a master document display collapsed in the
master document.
Word automatically converts subdocument names into
hyperlinks.
To open a subdocument, hold down the Ctrl key and then click
the subdocument hyperlink.

© Paradigm Publishing, Inc.

22

Objectives
Objectives


CHECKPOINT 1
1) The Outline button is located on
which tab?
a. VIEW
b. REVIEW
c. HOME
d. INSERT

Answer
Next Question

3) For projects containing a variety of
parts or sections, consider using
this type of document.
a. main
b. template
c. master
Answer
d. protected

Next Question

2) To change a paragraph to a level 2 4) A master document contains a
heading, position the insertion
number of separate documents
point anywhere within the text
referred to as this.
and then click this button.
a. source documents
a. Promote
b. side documents
b. Demote
c. separate documents
c. Shift + Promote
d. subdocuments
Answer
Answer
d. Shift + Demote
Next Question
Next Slide
Next Question

© Paradigm Publishing, Inc.

Next Slide

23

Objectives
Objectives


Expand/Collapse Subdocuments
To expand subdocuments:
1. Click the subdocument.
2. Click the OUTLINING tab.
3. Click the Expand Subdocuments button in the Master
Document group.
Expand Subdocuments button

© Paradigm Publishing, Inc.

24

Objectives
Objectives


Rearrange Subdocuments
To rearrange the order of a
subdocument:
1. Collapse the subdocuments.
2. Point the mouse pointer on
the subdocument icon.
3. Hold down the left mouse
button.
4. Drag to the desired location.
5. Release the mouse button.
mouse pointer
© Paradigm Publishing, Inc.

25

Objectives
Objectives


Tài liệu bạn tìm kiếm đã sẵn sàng tải về

Tải bản đầy đủ ngay

×
x