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Slide toàn tập microsoft word 2013 ch19

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Objectives
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Chapter 19: Managing Page
Numbers, Headers, and Footers
Performance Objectives







Customize Page Numbers
CHECKPOINT 1
Insert Headers and Footers

Print Sections
Keep Text Together
CHECKPOINT 2

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Customize Page Numbers
To insert page numbers:
1. Click the INSERT tab.
2. Click the Page Number
button in the Header &
Footer group.
3. Point to the desired
position.
4. Click the desired
predesigned page number
option.

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Page Number button

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Customize Page Numbers - continued
To remove page numbers:
1. Click the INSERT tab.
2. Click the Page Number
button in the Header &
Footer group.


3. Click the Remove Page
Numbers option at the
drop-down list.
Remove Page
Numbers option

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Customize Page Numbers - continued
To customize page number settings:
1. Click the INSERT tab.
2. Click the Page Number button in
the Header & Footer group.
3. Click the Format Page Numbers
option at the drop-down list.

Format Page
Numbers option

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Customize Page Numbers - continued

Page Number Format
dialog box

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Customize Page Numbers - continued






By default, page numbering begins
with 1 and continues sequentially
from 1 through all of the pages and
sections in a document.
You can change the beginning page
number with the Start at option at
the Page Number Format dialog
box.
To do this, click the Start at option
and then type the desired beginning
page number in the text box.

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Start at option

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Customize Page Numbers - continued
To apply chapter multilevel list
numbering:
1. Press Ctrl + Home.
2. Click the HOME tab.
3. Click the Multilevel List button
in the Paragraph group.
4. Click the last option in the List
Library section of the dropdown gallery.
This inserts Chapter 1 before the first title
and Chapter 2 before the second title.
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Customize Page Numbers - continued
To insert chapter numbering:
1. Click the INSERT tab.
2. Click the Page Number button in
the Header & Footer group.
3. Click the Format Page Numbers
option at the drop-down list.
4. At the Page Number Format dialog
box, click the Include chapter
number check box.
5. Click OK.
6. Insert the desired page numbering.
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Include chapter
number check box

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CHECKPOINT 1
1) The Page Number button is
located on which tab?
a. INSERT
b. HOME
c. PAGE LAYOUT
d. REVIEW

3) By default, page numbering
begins with this.
a. 10
b. 5
c. 1
d. 0

2) When you insert page numbers,
Word inserts these numbers by
default.
a. roman
b. arabic
c. odd
d. even
Answer

4) The Include chapter number check
box is located at this dialog box.
a. Page Setup
b. Page Numbering
c. Page Number Options
d. Page Number Format

Answer
Next Question

Answer
Next Question

Answer

Next Question
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Next Slide
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Insert Headers and Footers


If the predesigned headers and footers provided by Word do
not meet your needs, you can create your own.

HEADER & FOOTER
TOOLS DESIGN tab

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Insert Headers and Footers continued
To insert an element in the header:
1. Click the INSERT tab.
2. Click the Header button in the Header & Footer group.
3. Click the Edit Header option at the drop-down list.
4. Click the desired element in the Insert group.

Insert group

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Insert Headers and Footers continued





Click the Date & Time button in the Insert group and the Date
and Time dialog box displays.
Click the Document Info button to display a drop-down list of
document information fields you can insert into the document.
Hover the mouse pointer over the Document Property option
to display a side menu of document properties such as Author,
Comments, and Company.
Click the Online Pictures button and the Insert Pictures
window displays, where you can search for and then insert an
image into the header or footer.

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Insert Headers and Footers continued




If a document contains a header
and footer or is divided into
sections, use the buttons in the
Navigation group on the
HEADER & FOOTER TOOLS
DESIGN tab to navigate to
various headers and footers.
If a header pane is open, clicking
the Go to Footer button will
make active the footer on the
same page.

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Navigation group

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Insert Headers and Footers continued
To change the position of the header or footer:
1. With the HEADER & FOOTER TOOLS DESIGN tab active,
click once in the Header from Top or Footer from
Bottom measurement boxes.
2. Type the desired measurement.
3. Press Enter.
Header from Top measurement box

Footer from Bottom measurement box
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Insert Headers and Footers continued


By default, headers and footers contain two tab settings on the
horizontal ruler:
 a center tab is set at 3.25 inches
 a right tab is set at 6.5 inches





If the document contains default left and right margin settings
of 1 inch, then the center tab set at 3.25 inches is the center of
the document and the right tab set at 6.5 inches is at the right
margin.
If you make changes to the default margins, you may need to
move the default tabs before inserting header or footer text at
the center or right tabs.

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Insert Headers and Footers continued
To set and position tabs:
1. With the HEADER & FOOTER
TOOLS DESIGN tab active,
click the Insert Alignment Tab
button in the Position group.
2. At the Alignment Tab dialog
box, select the desired
options.
3. Click OK.
Alignment Tab
dialog box
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Insert Headers and Footers continued





By default, Word inserts a header and footer on every page in
the document.
You can create a unique header and/or footer for the first page
and then insert different headers and/or footers on subsequent
pages.
In some situations you may want the first page header or footer
to be blank. This is particularly useful if a document contains a
title page and you do not want the header or footer to print at
the top or bottom of the first page.

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Insert Headers and Footers continued
To create a different first page header or
footer:
1.
2.
3.
4.
5.
6.
7.

Click the INSERT tab.
Click the Header or Footer button in the
Header & Footer group.
Click the Edit Header or Edit Footer
option at the drop-down list.
Click the Different First Page check box.
Insert the desired elements and/or text
for the first page.
Click the Next button.
Insert the desired elements and/or text
for the remaining pages.

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Different First
Page check box

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Insert Headers and Footers continued







When a document in book format has facing pages, the outside
margin is the left side of the left page and the right side of the
right page.
In addition, the page at the right side is generally numbered
with an odd page number and the page at the left side is
generally numbered with an even page number.
You can create odd and even headers and/or footers to provide
this type of page numbering.
Use the Different Odd & Even Pages check box in the Options
group on the HEADER & FOOTER TOOLS DESIGN tab to create
odd and even headers and/or footers.

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Insert Headers and Footers continued
To create odd and even page headers
or footers:
1. Click the INSERT tab.
2. Click the Header or Footer button
in the Header & Footer group.
3. Click the Edit Header or Edit Footer
option at the drop-down list.
4. Click the Different Odd & Even
Pages check box.
5. Insert the desired elements and/or
text.

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Different Odd & Even
Pages check box

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Insert Headers and Footers continued






You can divide a document into sections and then apply
different formatting in each section.
You can insert a section break that begins a new page, insert a
continuous section break that starts a new section on the same
page, and insert a section break that starts a new section on the
next even-numbered or odd-numbered page.
If you want the pages in a document to have different headers
and/or footers, divide the document into sections.
When you create sections for each chapter in a document,
insert a section break for each chapter that begins a new page.

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Insert Headers and Footers continued







When a header or footer is created for a specific section in a
document, the header or footer can be applied to all of the
previous and subsequent sections or only the subsequent
sections.
By default, each section in a document is linked to the other
sections.
If you want a header or footer to print on only specific pages in
a section and not pages in the previous or following sections,
you must deactivate the Link to Previous button.
Some of the page formatting that is applied to the header or
footer text will also apply to the text in the document.

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Insert Headers and Footers continued
To create a header or footer for different sections:
1. Insert a section break in the desired location.
2. Click the INSERT tab.
3. Click the Header or Footer button in the Header & Footer group.
4. Click Edit Header or Edit Footer at the drop-down list.
5. Click the Link to Previous button to deactivate.

Link to Previous button

(continues on next slide)
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Insert Headers and Footers continued
6.
7.
8.

Insert the desired elements and/or text.
Click the Next Section button.
Insert the desired elements and/or text.

Section number

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