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Slide toàn tập microsoft word 2013 ch07

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Objectives
Objectives


Chapter 7: Customizing Page Formatting
Performance Objectives



Insert Page Elements



Insert a Page Break




Insert a Blank Page



Insert a Cover Page



Insert Page Numbering



Insert Headers and Footers



CHECKPOINT 1



Find and Replace Text and Formatting



Use the Click and Type Feature



Vertically Align Text



CHECKPOINT 2

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Insert Page Elements



The Pages group on the INSERT tab contains three buttons for inserting and then formatting or modifying
elements in a document.



Word assumes that you are using standard-sized paper, which is 8.5 inches wide and 11 inches long.



With default top and bottom margins of 1 inch, a Word document contains approximately 9 inches of text on
a page.



At approximately the 10-inch mark, Word automatically inserts a page break.

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Insert a Page Break

To insert a page break:

1.

Click the INSERT tab.

2.

Click the Page Break button in the

Page Break button

Pages group.

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Insert a Page Break - continued



A page break that is automatically inserted by Word is considered a soft page break.



A page break that you insert is considered a hard page break.



If you add or delete text from a document with a hard page break, check the break to determine whether it is
still in a desirable location.



To delete a hard page break, position the insertion point at the beginning of the page break and then press the
Delete key.

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Insert a Blank Page

To insert a blank page:

1.

Click the INSERT tab.

2.

Click the Blank Page button in the Pages group.

Blank Page button

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Insert a Cover Page

To insert a cover page:

1.

Click the INSERT tab.

2.

Click the Cover Page button in the Pages group.

3.

Click the desired cover page at the drop-down

Cover Page button

list.

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Insert a Cover Page - continued



These predesigned cover pages contain location placeholders for entering specific information.



Click anywhere in the placeholder and then type the desired text.

Placeholder

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Insert Page Numbering

To insert page numbering:

1.

Click the INSERT tab.

2.

Click the Page Number button in the Header & Footer group.

3.

Click the desired option at the drop-down list.

Page Number button

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Insert Headers and Footers



Text that appears at the top of every page of a multipage document is called a header.



Text that appears at the bottom of every page is referred to as a footer.

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Insert Headers and Footers - continued
Header button

To insert a predesigned header:

1.

Click the INSERT tab.

2.

Click the Header button in the Header & Footer group.

3.

Click the desired option at the drop-down list.

4.

Type the desired text in the specific placeholders in the
header.

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Insert Headers and Footers - continued

Footer button

To insert a predesigned footer:

1.

Click the INSERT tab.

2.

Click the Footer button in the Header & Footer group.

3.

Click the desired option at the drop-down list.

4.

Type the desired text in the specific placeholders in the
footer.

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Insert Headers and Footers - continued



A predesigned header or footer, like a predesigned cover page, may contain location placeholders where you can
enter specific information.



Click anywhere in the placeholder and then type the desired text.

Placeholder

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Insert Headers and Footers - continued

To remove a header or footer:

1.

Click the INSERT tab.

2.

Click the Header button or the Footer button in the Header & Footer
group.

3.

Click the Remove Header or Remove Footer option at the drop-down list.

Remove Header option

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Insert Headers and Footers - continued



Predesigned headers and footers contain elements such as page numbers and the document title.



You can change the formatting of an element by clicking it and then applying the desired formatting.



You can also select and then delete an element.



In Print Layout view, you can display the header or footer pane for editing by double-clicking a header or
footer.

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CHECKPOINT 1
1)

Word
Word uses
uses standard-sized
standard-sized paper
paper as
as aa default,
default, which
which is
is 8.5
8.5

3)

Predesigned
Predesigned cover
cover pages
pages contain
contain these,
these, where
where you
you can
can

inches
inches wide
wide by
by how
how many
many inches
inches long?
long?

enter
enter specific
specific information.
information.

a.
b.
c.
d.

a.
b.
c.
d.

8.5”
8.5”
9”
9”
10”
10”
11”
11”

Answer

fields
fields
placeholders
placeholders
footer
footer
header
header

Next
Next Question
Question

2)

A
A page
page break
break that
that you
you insert
insert is
is considered
considered to
to be
be this
this type
type

Next
Next Question
Question

4)

This
This is
is the
the name
name for
for text
text that
that appears
appears at
at the
the top
top of
of every
every

of
of page
page break.
break.

page
page of
of aa multipage
multipage document.
document.

a.
b.
c.
d.

a.
b.
c.
d.

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Answer

hard
hard
soft
soft
draft
draft
automatic
automatic

fields
fields
placeholder
placeholder
footer
footer
header
header

Answer

Answer

Next
Next Question
Question

Next
Next Slide
Slide

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Find and Replace Text and Formatting



With the Find feature in Word, you can search in a document for specific characters or types of formatting.



With the Find and Replace feature, you can search for specific characters or types of formatting and replace
them with other characters or formatting.

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Find and Replace Text and Formatting - continued

To find text:

Search text box

1.

Click the HOME tab.

2.

Click the Find button in the Editing group.

3.

Type text in the search text box in the Navigation pane.

4.

Click the Find Next button.

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Find and Replace Text and Formatting - continued

Previous button

Next button

Occurrences of search text are
highlighted in the document.

Text thumbnails

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Find and Replace Text and Formatting - continued

To highlight found text:

1.

Click the HOME tab.

2.

Click the Find button in the Editing group.

3.

Click the down-pointing arrow at the right of the

Advanced Find option

search text box in the Navigation pane.

4.

Click the Advanced Find option at the drop-down
list.

(continues on next slide)

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Find and Replace Text and Formatting - continued

5.

Type the search text.

6.

Click the Reading Highlight button.

7.

Click Highlight All at the drop-down list.

8.

Click in the document to make it active and then scroll through the document and notice the occurrences of
highlighted text.

9.

Click in the dialog box to make it active.

Reading Highlight button

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Find and Replace Text and Formatting - continued

To find and replace text:

1.

Click the HOME tab.

2.

Click the Replace button in the Editing group.

3.

Type the search text in the Find what text
box.

4.

Press the tab key.

5.

Type the replacement text in the Replace

Find and Replace dialog box

with text box.

6.

Click the Replace or Replace All button.

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Find and Replace Text and Formatting - continued



Click the Find Next button in the Find and Replace dialog box to tell Word to find the next occurrence of the
text.



Click the Replace button to replace the text and find the next occurrence.



If you know that you want all occurrences of the text in the Find what text box replaced with the text in the
Replace with text box, click the Replace All button. This replaces every occurrence from the location of the
insertion point to the beginning or end of the document (depending on the search direction).

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Find and Replace Text and Formatting - continued

Less button (previously the More button)

Specify search
options

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Find and Replace Text and Formatting - continued

Choose this option

Match case

Find whole words only

To

Exactly match the case of the search text. For example, if you search for Book and select the
Match case option, Word will stop at Book but not book or BOOK.

Find a whole word, not a part of a word. For example, if you search for her and do not select
Find whole words only, Word will stop at there, here, hers, etc.

Use wildcards

Search for wildcards, special characters, or special search operators.

Sounds like

Match words that sound alike but are spelled differently, such as know and no.

Find all word forms

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Find all forms of the word entered in the Find what text box. For example, if you enter hold,
Word will stop at held and holding.

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